An interview with Des Conway, Joint Managing Director, Brian Currie (Milton Keynes) Limited
What was the driver to automate accounts payable processes?
We noticed that more and more invoices were coming in electronically and saw this as an opportunity to streamline our own process flow. We also wanted to reduce paper and our reliance upon Excel spreadsheets for managing finances.
With 6 depots across the Home Counties, it was important that our managers could monitor the process closely and have easier access to the documents they were signing. It also allowed Finance to know where documents were in the process, and where any bottlenecks were occurring.
What were the main benefits of the solution?
The platform has enabled our managers to start looking at all their costs in more detail, as the invoices are right in front of them and easy to find.
We manage our P&L expenses through our dealer management system and can now quickly cross reference this back to the invoice in Data Forge P2P.
The solution has streamlined the entire process and made it more efficient, saving us time on what used to be a cumbersome and error-prone process.
How has the solution prepared you for remote working?
We’re happy to say that everything has carried on as normal through the COVID-19 pandemic.
Although most of our Finance team are working from home, they have access to the platform and can see invoices when they come in, and route them to the relevant manager. They in turn can authorise these as long as they have an internet connection.
Why did you choose Stratas?
We were initially looking at a couple of options, however, after just one meeting with Stratas, we were impressed with the solution they proposed, and were confident that they could help us achieve our business goals.
We made the right decision and have continued to work with Stratas on other projects due to the passion they have for their solutions, and the excellent support we have received.
About Brian Currie
Brian Currie (Milton Keynes) Limited is a major name in the Sales and Repair of Commercial vehicles, having been appointed as a DAF truck service dealer in 1977. The company has since expanded to keep pace with the ever-changing demands of the road transport industry. They operate from 6 locations within the Home Counties with a central finance system used by each site, based in Milton Keynes. This includes 3 DAF workshops, an ATF, Body Shop, 2 TRP shops and a dedicated Volkswagen Commercial Vehicle Franchise based in Milton Keynes which covers Milton Keynes and the surrounding areas.
The Solution: Data Forge P2P
Data Forge solutions represent the most automated approach to simple and efficient Accounts Payable and Purchase to Payment automation.
Stratas are flexible with deployment methods, allowing the solution to be deployed within your own IT infrastructure or in the cloud as a SaaS-based solution.